Monday, November 14, 2016

Document Control | Services

The drafting office is composed of draftsman. Sometimes a large company, will place the new engineers in the drafting office for a year to get an understanding of the industry standards. Drafting was all about standards. The drafting office is then responsible for creating the drawings and making sure they are correct and meet universal and company standards. Much of the design will be done by a one or a few draftsmen under the supervision of a lead engineer.

Drafting is responsible for releasing completely defined and checked drawings to manufacturing. This is a standard process that may be composed of many drawings that made up the assembly. The drawing is then taken around for review and approval by specific engineering groups, such as manufacturing, materials and stress analysis. The title block had all of the basic information of the drawing. The drawing name and number and space for approval signatures. It also included the unless otherwise specified information, such as tolerances, view orientation and used on. When the title block is signed off the engineering is complete and it is handed to Documan Couriers who create the blue prints and delivered it to the relevant authorities and/or groups like purchasing, manufacturing or out to suppliers for bids plus the blueprint centers. Then the originals will be stored in vaults or storage. Yes, actual vaults.

Documan Couriers basically conducts admin functions that would take the drawing bundle and create the prints, as blue prints or microfiche and deliver to the appropriate areas making the available to all of the other relevant departments such as purchasing, tech pubs and other engineering groups. Documan Couriers like Drafting or design institutions is associated with but separate from engineering services. In future, Documan Couriers will become part of engineering included in the PLM system, but only handling drawings which are standard deliverables from engineering. Product lifecycle management (PLM) is an information management system that can integrate data, processes, business systems and, ultimately, people in an extended enterprise. PLM software is used to automate the management of product-related data and integrate the data with other business processes such as enterprise resource planning (ERP) and manufacturing execution systems (MES). PLM handles the native CAD data as standard deliverables and data inside engineering including documents to deliver outside engineering which will be separate and handled by different groups.

In a drafting office, Purchasing is the department that would deliver the drawings to manufacturing, in-house or outside suppliers for quotes. Purchasing would keep track of the revisions and where the parts were used. The drawings would include used on information. Many times one drawing would have many different configurations for the different products defined as dash numbers. Due to the way the Pro/e paradigm is set up which have to handle referenced external parts. While this may be advantageous for conceptual design it is a horror show for final released projects and to be used as deliverables. They should be in one single file where all information is available without resorting to the convoluted native file system. The responsible group gets the rejection tag and assigned it back to a draftsman. Why a draftsman? The drafting office is the most familiar with the design and documentation of the product. The draftsman investigates the problem and working with the lead engineer and creates a fix.

Sometimes engineering is not present at assembly or a building site. When there is a part that doesn’t fit or the assembly instructions are vague, etc. There would normally be a liaison engineer or inspector that instantly handles the problem with a temporary fix. Nothing should hold up the assembly line or building construction. Inspector or liaison engineer will write up a rejection tag describing the problem and the fix which Documan Couriers sends to the responsible group. The original drawing can be difficult to change every time there is a small error and is very time consuming. It is very important to get that change as fast as possible..... many time engineers complain about the drawing not being done correctly without giving the draftsman the complete assembly. In the past engineers would give prints of the design layouts to the draftsman for detailing, so they could see the relationships of the parts.

Friday, July 8, 2016

Documan Couriers | Services

Documan consulting currently provides service in three provinces within South Africa. The agency plans on providing its customer with continuity in database and application management whilst developing an online/cloud facility which will provide customers with real time confirmations and access to property documentation. This is all done through the use of a state of the art Computer-aided dispatching, scheduling and document management system which Documan is currently being tested (beta phase) in order for Documan to continually improving upon ensuring that the experience is seamless and hassle free. 

Documan has also partnered with courier services with the primary requirement for the operators to have a vehicle with insurance, an office with a working system and a driver with a clean driving record including certain licensing requirements for both the vehicle and the driver........Now, this presents an opportunity for Documan to expand it's operations but the key to success is to provide an unmatched customer service. As a growing business, Documan will work on short notice for the services required if there is availability, but preference will generally be given for work with on the reservation system. When a client calls up in advance, Documan schedules a pick-up time through its platform and then contacts the client or send an email to confirm the status update and/or delivery of the required documents. For the service to work, Documan worked on making it less expensive than the current competition and also more convenient than using a normal counter-to-counter courier. Documan has also incorporated a 3-in-1 business solution through partnerships which involves delivery of documents, document filling/lodging service, document packaging that enables the operators to run a small but profitable business at a location of their choice. Documan will be working on the ISO 9001 accreditation in partnership with operators in which the assessor/auditor will check that they are working to the requirements of Quality Management Systems and the ISO 9001 Standard on which Documan will provide the necessary training. This is different business model, because of the believe in building of independent small businesses, in which there is no continued relationship required by the partner.

Monday, June 13, 2016

Partnership Program | Courier

Documan is working with independent couriers (called the contractor) with over 5 year(s) of previous work experience in logistics. The contractors are responsible for the manner and means of securing the end result of the provision of delivery services under an independent contractors agreement with Documan Consulting in order to ensure safe methods in conducting pickups and delivery services. Documan is also responsible for the day to day supervision of route based the required deliveries. Other responsibilities of the contractors include: Preparing courier vehicles for loading and preparing their routes, monitoring driver performance thorough out the day, ensuring drivers have successfully completed the scheduled routes as they return, and communicate accordingly to client's request. The contractor works in partnership with Documan to ensure maximum efficiency. It is important that the contractor have the ability to handle multi-tasking and accurately recall information.


When coming to skills, operators must use their vehicles within designated locations according to daily assignments to pick up and deliver e.g. drawings plans, medical records, inter-office documents, pharmaceutical material, standard stock, non-stock, office supplies, and other materials to ensure timely delivery and pick-up; loads and unloads material at specified locations; ensures that the vehicle is locked and secure when unattended; maintain schedule logs and delivery documentation; and obtains and verifies appropriate and legible signature/stamps on documents, slips and/or receipts. Contractors are required to make in-town/city pick-ups and deliveries as requested by Documan. They also need to perform and document standard service requirements on their vehicle logbooks which includes: fuel consumption records, checking oil levels, transmission and brake fluid levels, checking air in tires and keeping vehicle clean inside and outside. Contractors must notify Documan of required maintenance and repairs which might affect pickups and delivery including changing of flat tires when on route, as needed.

Mamphake Mabule
Project Planner | Documan Consulting

c. 2016, Mabule Business Holdings

Friday, May 13, 2016

Recycling Project | Enviromental

Documan Consulting is promoting an industry-first recycling initiative that encourages property owner/developer to recycle. The initiative also include its partners who use plastic when raping courier packs which could be recycled instead of throwing them away. This initiative has been recognised as innovative in delivering a range of sustainable product initiatives including the eco-range courier bags, low micron plastic, and courier bag recycling service. These offerings all help partners to reduce their impact on the environment. Documan is going a long way to make it easy for contractor, property owners/developers to recycle, with proceeds from the recycling to be used for the development of recycling projects......

It feels like all around the province, big news is unfolding. as we look at pictures by Alet Pretorius of the recycling depot in Braamfontein, Johannesburg where pickers take material they collect during the week from around Johannesburg. These guys walk extreme distances in difficult circumstance’s (traffic, extreme weather, rude people) to get material and to transport it to the depot to earn some money.......South African economies is grappling with the miserable rigors of structural adjustment which presents opportunities to young entrepreneurs starting new ventures.

 These recycling merchants have become the symbol of the rise and fall and rise again of South Africa’s commercial cities. Why not join them and become part of an inner-city renaissance when heeding the call to recycle our waste. For across town jobs, our couriers continue to be the most cost effective, efficient and environmentally sustainable way of getting your urgent documents delivered around the inner city.

Monday, January 11, 2016

Print Production | Enviromental

More than 50 trillion pages are printed worldwide today using production print technology – only 2% of which is printed digitally. The opportunities for digital printing, and the benefits are enormous. Documan consulting through its environmental assessments is helping clients manage their office printing and imaging environments. Documan provided solutions in environmental services and capabilities that offer a truly integrated planning approach. Documan delivers even more services across all document production environments which can all be done onsite or offsite, locally.

The Print Materials, Production and Delivery (PMPD) is a large contributor to air pollution given the large size of the printing industry, and the extraordinary volume of chemicals it consumes, it is not surprising that it also generates a significant amount of pollution. Gaseous emissions have been identified as the second greatest pollution problem (after effluent quality) for the industry – and these are largely generated in printing. Speculation concerning the amounts and types of air pollutants emitted from print operations has been widespread but, generally, air emission data for manufacturing operations are not readily available. Air pollution is the most difficult type of pollution to sample, test, and quantify in an audit. Our environmental assessment service cover the following functions, namely: Dispatching, Planning & Coordination of Print Material, Production & Document Press. Documan Consulting aims is to assist clients reduce their enviromental impact in print, packaging and disseminating of all print materials while adhering to the specification agreed upon, and conforming to the quality as expected from industry.
Mamphake Mabule
Project Planner | Documan Consulting
c. 2016, Mabule Business Holdings